Brother Printer Mfc 7840W User Manual |[EBook]

Brother Printer Mfc 7840W User Manual |[EBook]

Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives. Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) The PDF format is recommended for printing the manuals.Click Brother Support on the main menu. The following screen will appear: To access our web site ( ) click Brother Home Page. When you put paper into the paper tray, note the following: If your application software supports paper size selection on the print menu, you can select it through the software. Use the manual feed slot to print or copy on labels, envelopes or thicker paper. Printing on plain paper, recycled paper or transparencies from the manual feed slot Note. Use this paper feed and output method when you want to print on thick paper, labels or envelopes. Unprintable area when printing from a computer When using the driver the printable area is smaller than the paper size, as shown below.

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You can use the following types of print media: plain paper, bond paper, recycled paper, transparencies, labels or envelopes. For best results, follow the instructions below: Use paper made for plain paper copying. This damage is not covered under any Brother warranty or service agreement. Envelopes Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality problems because of the way they have been made. This damage is not covered under any Brother warranty or service agreement. Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the drum unit or rollers and cause. Fan the pages well. Place your document, face up top edge first, in the ADF until you feel it touch the feed roller. Adjust the paper guides (1) to fit the width of your document. You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you choose Off, the machine will stay in the mode you used last. While in Fax mode press the volume level. The LCD will show the current setting, and each key press will change the volume to the next level. It will set itself forward one hour in the Spring, and back one hour in the Fall. Press Menu 1, 5. General Setup 5.Auto Daylight Press a or b to choose On or Off. For example: If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send. Setting up the password Note If you have already set the password, you will not need to set it, again. Make a careful note of your password. If you forget it, please call Brother Customer Service.Public users do not need to enter a password.

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Note You must disable at least one function to turn on Secure Function Lock for the Public user. Press Menu, 1, 8, 1. Re-enter the correct password. Turning secure function lock on Press Menu, 1, 8, 1. Security 1.Function Lock Press a or b to choose Lock OffiOn. Press OK. Make a careful note of your password. If you forget it, please call Brother Customer Service. While Setting Lock is On, you cannot change the following settings without a password:. You can set the machine to restrict dialing by using the dial pad, One Touch or Speed Dial. If you choose Off, the machine does not restrict any dialing method. Sending a fax from the ADF Using the ADF to send your faxes is the easiest way.Make sure you are in Fax mode After each setting is accepted, the LCD asks if you want to enter more settings: Other Settings. Resolution can be changed for the next fax or for all faxes. To change the fax resolution for the next fax Make sure you are in Fax mode Load your document. If there are no jobs, the LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory. If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail on page 44 for instructions on setting up your machine using this service. You may want to change the ring delay before using these modes. (See Ring delay on page 41.) Fax Only Fax Only mode will automatically answer every call as a fax. If you have external or extension telephones on the same line as the machine, keep the Ring Delay setting of 4. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3). For example, if your Voice Mail is set to. The new telephone number on your line can just receive faxes.

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This ensures the Brother machine will only answer the Distinctive Ring number and not interfere when your main telephone number is called. Call your local telephone company to find out about the kind of service available in your area. Viewing the Caller ID List Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. Connections The external TAD must be plugged into the back of the machine, into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). The two telephone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. There are two ways to add a two-line telephone to the machine’s wall outlet.Using a non-Brother cordless external handset If your non-Brother cordless telephone is connected to the EXT.Manual dialing Use the dial pad to enter all the digits of the telephone or fax number. One touch dialing Press the One Touch key that stores the number you want to call. Enter the number (up to 20 characters). Press OK. Do one of the following: Enter the name using the dial pad (up to 15 characters). Press OK. Press OK to store the number without a name. Repeat for each character you want to delete. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier. You can use only one remote fax option at a time. Fax forwarding The fax forwarding feature lets you automatically forward your received faxes to another machine. This activates your pager so you will know that you have a fax message in the memory. Press Menu, 2, 5, 1. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory.

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You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code to retrieve your messages. Setting a remote access code The remote access code lets you access the remote retrieval features when you are away. When your machine answers, immediately enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages. When you hear two short beeps, use the dial pad to press 9 6 2. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Change the fax forwarding, paging or fax storage settings. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Setup for polled transmit Make sure you are in Fax mode Load your document. Press Menu, 2, 2, 6. Setup Send 6.Polled TX Press a or b to choose On (or Off). Transmission verification report You can use the transmission report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (shown as “OK”). You can use different combinations. The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30 seconds or less. The default setting is Auto. Auto Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs. Text Suitable for documents containing only text. To temporarily change the contrast setting, follow the steps below: Make sure you are in Copy mode Load your document. Use the dial pad to enter the number of copies (up to 99). After all the pages have been scanned, press 2 in h to finish.

If you are copying from the ADF: Insert your document face up in the direction shown below: 2 in 1 (P) Click on the manual you want (SOFTWARE USER’S GUIDE or NETWORK USER’S GUIDE) from the. Insert the Brother CD-ROM into your CD-ROM drive. Double-click the Documentation icon. Double-click your language folder, and then double-click the top page file. Click on the manual you want (SOFTWARE USER’S GUIDE or NETWORK USER’S GUIDE) in the top. Avoid interference sources, such as speakers or the base units of non-Brother cordless telephones. If you do not follow these safety instructions, there is a possibility of a fire, electrical shock, burn or suffocation. WARNING There are high voltage electrodes inside the machine. To prevent injuries, be careful not to put your fingers in the areas shown in the illustrations. DO NOT use a vacuum cleaner to clean up scattered toner. We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the cords during a lightning storm. Note The fuser unit is marked with a Caution label. Please DO NOT remove or damage the label. WARNING IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to. If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page i.) Important Changes or modifications not expressly approved by Brother Industries, Ltd.Important—about the interface cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device. Internal laser radiation Max.Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. You can solve most problems by yourself.

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If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at The machine does not answer when called. Sending faxes Difficulties Poor sending quality. Vertical black lines when sending.Brother’s ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features. Adjust the top and bottom margins in your document to allow for this. Suggestions Make sure that the Brother TWAIN driver is chosen as the primary source.Which paper can I use. There is a paper jam. Print quality difficulties Difficulties Printed pages are curled. Printed pages are smeared. Printouts are too light. Network difficulties Difficulties Suggestions Cannot print over a wired Network. Then click OK. Put in a new drum unit. (See Replacing the drum unit on page 130.) The fuser unit may be contaminated. Call Brother Customer Service. Check the paper type and quality. (See Acceptable paper and other print media on page 14.) Put in a new drum unit. (See Replacing the drum unit on page 130.) The fuser unit may be contaminated. Clean the corona wire inside the drum unit by sliding the green tab. Put in a new drum unit. (See Replacing the drum unit on page 130.) The fuser unit may be smudged. Call Brother Customer Service at 1-877-BROTHER (1-877-276-8437) (in USA) or 1-877-BROTHER (in Canada). Press Menu, 2, 0, 1. Miscellaneous 1.Compatibility Press a or b to choose. You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at Error Message. The Wait for a while machine will pause its current print job and go into cooling down mode. During the cooling down mode, you will hear the cooling fan running while the LCD shows Cooling Down, and Wait for a while. The fuser unit is too hot.

The machine has a mechanical Init Unable XX problem. The paper is jammed in the back Jam Rear of the machine. Out of Memory The machine has a mechanical Print Unable XX problem. Action Fax sending or copy operation in progress Do one of the following: Press Start to send or copy the scanned pages. The drum unit and toner cartridge Toner Life End assembly may have been installed improperly, or the toner cartridge is used up and printing is not possible. If the LCD shows Toner Low, Toner Low you can still print;. Note After removing a jammed document, check that no paper scraps are left in the machine that could cause another jam. Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed. The jammed paper will be pulled out with the toner cartridge and drum unit assembly. CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. Slowly take out the drum unit and toner cartridge assembly. CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. If you put it in properly, the green lock lever will lift automatically. Put the drum unit and toner cartridge assembly back in the machine. Close the front cover. Remove anything that is stuck inside the paper tray. Wipe the inside and the outside of the paper tray with a soft cloth to remove dust. Re-load the paper and put the paper tray firmly back in the machine. Turn on the machine’s power switch. Note In addition to cleaning the scanner glass and glass strip with a soft lint-free cloth moistened with water, run your finger tip over the glass to see if you can feel anything on it.

We recommend that you place the drum unit on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. Unplug the telephone line cord first, disconnect all cables, and then unplug the power cord from the AC power outlet. Turn on the machine’s power switch. CAUTION To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations below. Push down the green lock lever and take the toner cartridge out of the drum unit. CAUTION Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once. If you put the cartridge in properly, the green lock lever will lift automatically. Close the front cover. If you choose not to return your used consumable, please discard the used consumable according to local regulations, keeping it separate from domestic waste. When you open the front or back cover (back output tray) of the machine, DO NOT touch the shaded parts shown in the illustration. Put the new toner cartridge firmly into the drum unit until you hear it lock into place. If you put it in properly, the lock lever will lift automatically. CAUTION Make sure that you put in the toner cartridge properly or it may separate from the drum unit. If the LCD shows Drum End Soon, the drum unit is near the end of its life and it is time to buy a new one. Even if the LCD shows Drum End Soon, you may be able to continue printing without having to replace the drum unit for a while. CAUTION We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. CAUTION Be sure to return the green tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe. Keep all separate parts and printed materials to use with your “Exchange” machine.

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The LCD provides on-screen programming using the menu keys. We have created step by step on-screen instructions to help you program your machine. Simply follow the steps as they guide you through the menu selections and programming options. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. (MFC-7440N only) Press 4 for LAN menu. Press 5 for Machine Info. menu. (MFC-7840W only) Press 4 for Printer menu. Menu and features Options Descriptions. Options Descriptions View or print a list of the. Chooses the file format to send the scanned data via FTP. Automatically allocates the IP address from the link-local address range. Enable or Disable the IPv6 protocol.Enable or Disable the IPv6 protocol. You can configure your print server. You can easily configure your wireless network settings using the one- button push method. The dial pad keys have letters printed on them. Press the appropriate dial pad key the required number of times to access the characters below: Press three. Specifications and printed materials are subject to change without prior notice. The first copy out time may vary depending on scanner lamp warm up time.Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. Third party USB ports are not supported.Drum yield is approximate, and may vary by type of use. Starter Toner Cartridge: Standard Toner Cartridge: TN-330: High-Yield Toner Cartridge: TN-360: DR-360: Specifications Approx. Encryption methods Encryption is used to secure the data that is sent over the wireless network. The Brother machine supports the following encryption methods: By using WEP (Wired Equivalent Privacy), the data is transmitted and received with a secure key. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.

You can store a second number on each key if you press Shift and the One Touch key together. Out of Paper Reception Receives faxes into the machine’s memory when the machine is out of paper. Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine. Programming your machine.135 Quality copying. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. We cannot recommend using. We have 17 Brother MFC-7840W manuals available for free PDF download: Service Manual, Guias Del Usuario Manual, Software User's Manual, Guia Del Usuario, User Manual, Network User's Manual, Quick Setup Manual, Owner's Manual, Specifications. Calls must beFor best quality results use only genuine Brother accessories, which are available at most BrotherWho is covered: 3 Damage caused by another device or.Page 9: how to load Table of Contents. Section I GeneralPage 10: Loading paper in the manual feed slot 4 Security features 24Using the Accessing theThank you for buying a Brother. Page 17 General informationAccessing BrotherYou can find all the contacts you will need,Control panel overview 1Page 23: dial prefix 2 Loading paper and documents 2. Loading paper and Loading paper in the paperPrinting on thick paper, bond paper,Page 27 Loading paper and documents. Unprintable area 2. Unprintable area for copies 2. The printable area of your machine begins. Page 28: Setting lock Chapter 2. Acceptable paper and Recommended paper andPaper capacity of the paper trays 2Types of paper to avoid 2 Envelopes 2Labels 2The machine will print on most types of labelsPage 34: for next fax only 3 General setup 3.

Mode timer b Press a or b to choose Thin, Plain,Page 35: contrast General setup. Volume settings 3Ring volume 3. Page 36: setting for next fax Chapter 3. Automatic daylight Sleep time 3Page 37: overseas General setup. Dial prefix 3. The dial prefix setting will automatically dial aPage 38: transmission 4 Security features 4. Security 4You can set up your machine with multiple. Page 39: Choose the correct Receive Mode Security features. Secure function lock Setting the password for thePage 40: External TAD Chapter 4. Setting up the public user 4 Setting up restricted users 4. You can set up the Public. Page 41: Ring delay, setting Security features. If you enter the wrong password when This. Page 42: easy receive Chapter 4. Setting lock 4Setting Lock lets you set a password to. Page 43: fax from memory Security features. Restricting dialing 4This feature is to prevent users from sending a Press. Page 44: Teen Ring Chapter 4How to fax 5Entering fax. Page 47: TAD (answering machine) Sending a fax. Canceling a fax in progress 5 Canceling a broadcast inPage 48: roll over lines Chapter 5. Additional sending 3.UrgentPage 50: Multi-line connections (PBX) Chapter 5. Changing fax resolution 5 Dual access 5. The quality of a fax can be improved by You. Page 51: external telephone Sending a fax. Sending in real time for all faxes 5Checking and canceling Sending a fax at the end of aChoose the correct Receive Mode 6. The correct Receive mode is determined by the. Page 54: setting up Chapter 6. Using receive modes 6Some receive modes answer automatically Manual mode turns off all automatic. Page 55: changing Receiving a fax. Receive mode settings 6. Ring delay 6Easy receive 6 Setting the print density 6. Turning easy receive On allows the machine You can. Page 57: credit card numbers Receiving a fax.

Additional receiving Receiving a fax at the end of aWhat does your telephone company’s If you decide to get the Distinctive RingPage 62: access code Chapter 7Page 63: getting your faxes Telephone services and external devices. Two-line telephone system 7 Installing machine, external two-line. A two-line telephone system is nothing. Page 64: commands Chapter 7. You can keep two-line telephones on otherThere are two ways toWhen the. Page 66: polled transmit Chapter 7. Changing the remote codes 7. The preset fax receive code is l51. ThePage 67: Transmission Verification 8 Dialing and storing numbers 8. How to dial 8You can dial in any of. Page 68: User Settings Chapter 8. Search 8You can search alphabetically for names you You can set up your. Page 69 Dialing and storing numbersDialing access codes and Tone or pulse (Canada only) 8Remote fax options let you receive faxesPage 73: Sort Remote fax options. Paging 9 Fax storage 9. When Paging is chosen, your machine dials The fax storage feature. Page 74: Page layout (N in 1) Chapter 9. PC fax receive 9If you turn. Page 75: out of memory Remote fax options. Changing remote fax The LCD will ask you the following message:Remote retrieval 9The remote retrieval feature lets you retrieveRetrieving fax messages 9 Changing the fax forwardingRemote fax commands 9. Follow the commands below to access features when you are away from the. Polling lets you set up your machine so other To cancel all sequential polling receive jobs. Page 80 Chapter 10. Polled transmit 10Polled transmit lets you set. Page 81 11 Printing reports 11. Fax reports 11Some fax reports (transmission verification You can set the. Page 82: Choosing a location Chapter 11. Reports 11The following reports are available: a Press Reports.How to copy 12Entering copy mode 12Copy options To enlarge or reduce the next copy follow theWhen. Page 86: Standard telephone and FCC notices Chapter 12. Using the Options key 12.

Use the Options key to quickly set the following copy settings temporarily. Page 87 Making copies. Improving copy quality 12 Sorting copies using the ADF 12. You can choose from a range of. Page 88: LAN connection (MFC-7345N, MFC-7440N and MFC-7840W only) Chapter 12. Adjusting contrast 12 Making N in 1 copiesContrast 12The User’s Guide on the CD-ROM includesPage 93: Troubleshooting Software and Network featuresPage 94: incoming calls Chapter 13Choosing a location A. Place your machine on a flat, stable surface that is. Page 97: network Safety and legal. To use the machine safely A. Please keep these instructions for later reference and read them. Page 98 To prevent injuries, be careful not to put yourWe recommend that you use a quality. Page 100: Improving the print quality Important information A. Standard telephone and FCC notices A. These notices are in effect on models sold and used in. Page 101 Safety and legal. If your home has specially wired alarm equipment connected to the telephone line, ensure thePage 103 Safety and legal. Page 104 WARNINGPage 105: Setting dial tone detection Safety and legalThe Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother. Page 107: error messages on LCD Troubleshooting and routineTroubleshooting BPage 108 Telephone line or connections. Difficulties Suggestions. Dialing does not work. Check for a dial tone. Handling incoming calls (continued). Custom features on a single line. If you have. Page 110 Printing difficulties (continued). The machine prints unexpectedly. Pull out the paper tray and wait until the machine. Page 111: Scan Unable XX Troubleshooting and routine maintenance. Paper handling difficulties (continued). How do I print on envelopes. You can load. Page 112 Network difficulties(MFC-7345N, MFC-7440N and MFC-7840W only) (continued). Page 113: document Troubleshooting and routine maintenance.

Network difficulties(MFC-7345N, MFC-7440N and MFC-7840W only) (continued). The network scanning feature For Windows. Page 114: paper jam Improving the print quality B. Examples of poor print RecommendationPage 115 Troubleshooting and routine maintenance. Examples of poor print RecommendationPage 116 Examples of poor print RecommendationHigh temperatures and highPage 117 Troubleshooting and routine maintenance. Examples of poor print RecommendationConditions such as humidity. Page 118: Maintenance, routine Examples of poor print RecommendationExamples of poor print RecommendationPage 120: Cleaning the laser scanner window Telephone line interference B. If you are having difficulty sending orError and maintenance messages B. As with any sophisticated office product, errors may occur and. Page 122: Cleaning the corona wire Error Message Cause Action. Cooling Down The temperature of the drum unit Make sure that you can hear the fan. Page 123: Cleaning the drum unit Troubleshooting and routine maintenance. Error Message Cause Action. Fuser Error The temperature of fuser unit ? (MFC-7340, MFC-7345N and. Page 124 Error Message Cause ActionError Message Cause Action. Scan Unable XX The machine has a mechanical Do one of. Page 126: Toner cartridge, replacing Transferring faxes to another fax Transferring Fax Journal report toIf you have not. Page 127 Troubleshooting and routine maintenance. Document jams BIf the document is. Page 128 Paper jams BPage 130: drum unit Paper is jammed at the back of the d Pull the tabs (1) toward you to open thePaper is jammed inside the drum unit c Push down the green lock lever and. Page 132: Checking the page counters e Put the toner cartridge back into thePage 136: How to access the menu mode Cleaning the corona wire BIf you have print quality problems, clean the. Page 137: Menu table Troubleshooting and routine maintenancePage 139 Troubleshooting and routine maintenancePage 140 Replacing the consumable items B.